Fundraising

Policy Type: Operational [3]

Subtype: Governance [A]

Preamble:
The Literacy and Learning Day Society of Edmonton is a Registered Canadian Charity which depends primarily on donations and support from like minded individuals, organizations and corporations in order to continue to offer the conference free of charge to all participants. As such, it is vital that the Board of Directors is clear on: how funds will be raised, where funds will be acquired and how donors will be recognized and receipted.

1. The Board, through the efforts of the Funding Committee, will:

a. seek financial support from School Councils, Parent Associations, Community Leagues and other organizations, individuals and businesses with similar goals, values and mission statements.

b. organize other fundraising opportunities such as, but not limited to: casinos, silent auctions, and product sales.

c. apply for provincial, federal and corporate Grants that align with and support the vision, goals and mission of the Society

d. will consider offering Society branded merchandise for sale to the general public

2. Fundraising opportunities and grants presented to the Board will be considered on a case-by-case basis.

3. Individuals, organizations and companies who support the Society with a financial contribution will be recognized as a “Donor” as follows:

a. BRONZE (Up to $249)
i. Name on Program – est. 1000 copies
ii. Name on Bag – est. 1000 copies
iii. Name on Website – unlimited viewers

b. SILVER ($250 - $499)
i. Bronze Recognition PLUS
ii. Active hyperlink to your Website

c. GOLD ($500 - $999)
i. Silver Recognition PLUS
ii. Logo on Website
iii. Sponsor Membership

d. DIAMOND ($1000 - $2499)
i. Gold Recognition PLUS
ii. Logo on Program
iii. Name / Logo on Registration Form – est. 30,000 copies

e. PLATINUM ($2500 - $4999)
i. Diamond Recognition PLUS
ii. Logo on Bag
iii. Participation in the Resource Fair (pending Board approval)

f. DOUBLE PLATINUM ($5000+)
i. Platinum Recognition PLUS
ii. Logo designating organization as a “Partner” on all marketing & advertising materials
iii. Logo on back of Volunteer T-Shirt – est. 100+ prints
iv. Information in Bag – est. 1000 copies
v. Small Banner Ad on the Literacy and Learning Day Homepage

4. Individuals, organizations and companies who support the Society with an in-kind contribution of either goods or reduced rates will be recognized as follows:

a. FRIEND (Up to $2500)
i. Name on Program – est. 1000 copies
ii. Name on Bag – est. 1000 copies
iii. Name on Website – unlimited viewers
iv. Active hyperlink to your Website

b. SPONSOR ($2501 - $9999)
i. Friend Recognition PLUS
ii. Logo on Website
iii. Logo on Program
iv. Name / Logo on Registration Form – est. 30,000 copies

c. PARTNER ($10000+)
i. Sponsor Recognition PLUS
ii. Logo on Bag
iii. Participation in the Resource Fair (pending Board approval)
iv. Logo designating organization as a “Partner” on all marketing & advertising materials
v. Logo on back of Volunteer T-Shirt – est. 100+ prints
vi. Information in Bag – est. 1000 copies
vii. Small Banner Ad on the Literacy and Learning Day Homepage

5. Individuals, organizations and companies who support a specific fundraising event of the Society (ex. Silent Auction) will be recognized as a contributor in all materials related to the event in question.

6. All Printed Materials are subject to Time-Sensitive Deadlines. If donations are received past these deadlines, those forms of recognition may not be available.

7. All contributions received from individuals, organizations or companies must be accompanied by a completed Donor / Sponsor Commitment Form. Incomplete or illegible forms may result in recognition being delayed or forfeited.

8. All contributions received, and accepted, with a value of $25 or more will be receipted in accordance with the guidelines put in place by Canada Revenue Agency in relation to Charitable Organizations.

9. In accordance with Canada Revenue Agency policy, all contributions, once deposited and acknowledged, are non-refundable.

10. Acceptance of contributions, financial and in-kind, remains at the discretion of the Board.

Policy Adopted on: February 3, 2013
Last Reviewed: February 14, 2015
Next Review Date: February 2017