Policy-Making

Policy Type: Board Self-Governance [2]

Subtype: Governance [A]

Preamble:
The mission of the Literacy and Learning Day Society of Edmonton is to offer a free public conference providing the community with information and education tools to enhance and support the literacy and learning of the children in their lives.

The board, given the authority under the Societies Act of Alberta for the governance of Literacy and Learning Day, makes sure that Framework [1], Board Self-Governance [2], Operational [3] & Advocacy [4] policies are developed with Subtypes being factored in {[Governance: A], [Management: B] or [Implementation: C]}.
The board believes that developing policies provide effective parameters and guidelines for action for its members and committees. The board expects them to know the policies related to their duties.

In fulfilling its responsibility for policy-making, the board will:

1. Define the functions of the board and approve Framework [1], Board Self-Governance [2], Operational [3], and Advocacy [4] policies with consideration of which Sub Type {i.e., {[Governance: A], [Management: B] or [Implementation: C]} the policies fall under.
For example:

A policy on transporting our keynote speakers would be an Operational [3] policy, with an Implementation [C] subtype.

OR

A policy on media relations would fall under Advocacy [4], with a Governance [A] or Management [B] or Implementation [C] subtype. The subtype would depend on things like circumstance, whom we would be talking to or how politically sensitive the issues are.

OR

A policy on Funding would be Operational [3] in nature, and likely be a Governance [A] subtype.

2. Make sure that policies comply with relevant legislation or regulations, with the Society's constitution and bylaws, and with existing board policies or agreements before being approved.

3. Work from the broadest, most general statement of policy when setting operational policy. The board then develops more specific policies until satisfied that it has reached the necessary level of control.

4. Encourage interested community groups and individuals to participate in its policy-making process.

5. Make sure policies approved by the board are available to all members and original copies are kept in a safe location.

6. Regularly monitor and review its policies at minimum on a bi-annual basis.

7. Ensure that all written policies are congruent in appearance and presentation.

8. Whenever possible, provide a Preamble to explain rationale, spirit or intent of what the policy is attempting to accomplish [it may also include what drove the policy or why it was necessary to write it in the first place].

9. Recognize that policies are being written not only for the present but also for future use.

Policy Adopted on: July 20, 2008
Last Reviewed: March 19, 2016
Next Review Date: March 2018